Organising An Event

Organising An Event

Events are special occasions that can help bring people together to have fun and make a difference. There are many different types of events. They could happen in your village, on your street, at your school, in your home or even online! They could involve raising money, raising awareness or meeting new people.

Earn Your Badge!

Once you’ve organised an event, click on the badge on the right to claim your well-deserved badge! The first time you claim a badge you will get a bronze one, if you organise another event you can get a silver and then a gold one! 

Steps to organising an event

1. Find an event hosting buddy.

The more people on the team the merrier! Talk to your friends, family and teachers to ask if anyone would like to join you in your event hosting quest. It is always good to have an adult on the team to keep you safe and help with some of the logistical aspects like driving you around to buy what you need.

2. Do your research.

You could research similar events that have taken place to learn how they were organized. Talk to the people who set up these events and ask for tips and advice.

Charity Event Calendar
3. Plan.

Use your research to plan your event. You should be able to answer questions such as:

    • Why – Why are you running your event? What exactly do you want to achieve (for example, it might be to raise money or awareness of an important cause) and what would a successful event achieve?
    • Who – Who is your event aimed at and who might help you organise and host your event? It’s a good idea to aim your event at people who might have the power to make a real change. For example, if you want to make a change at your school, maybe your event could be aimed at teachers.
    • What – What will people do at your event? There should be a clear link to the goal that you are trying to achieve. For example, organising a running race is a great idea if you are trying to raise money for charity, but may not work so well if your goal is to educate people about climate change. Consider any important logistical issues such as health and safety – for example, you might need a first aider or the school nurse to be at the running race.
    • When – When will you run your event? Plan as far ahead as possible so that you can ensure people can attend and that you can prepare anything you need. Try to avoid clashing with any other important occasions or sporting fixtures that people might be attending or watching.
    • Where – Where will you host your event? If it’s online then you just need to choose what technology to use (such as Zoom) but if it’s a real-world event, you will need to find a space that is large enough for your expected number of guests and that they can get to easily. Some possible venues might include a hall at a local school or place of worship or maybe a park if you are doing it in the summer!

The key to a good event is in the planning!

4. Organise!

Once you have everything planned out, it’s time to get organising. Book the venue, arrange anything that you might need for the activities and seek any permissions that might be required: For example, you may need permission from your headteacher to run an event at school or from your local council to host a street party. You may need to ask an adult to help with some aspects of organising the event, such as purchasing any items that might be needed.

5. Spread the word about the event.

The success of an event will largely depend on getting enough people to attend so spread the word far and wide! You may want to put posters up, write invitations by hand or send out email invites using a service such as Paperless Post to make sure that you get a big turnout. Maybe you could even publicise the event in the school newsletter or a local newspaper.

An event that Changed the world

We can hardly talk about events without mentioning The World’s Biggest Coffee Morning. Each year, people from all over the world host their own Coffee Morning with two principle aims – to have fun and to raise money for Macmillan Cancer Research. People host coffee mornings in their offices, schools, sports clubs, churches, streets and anywhere else where they can set up a table with baked goodies!

People and organizations can sign up online to receive a coffee morning kit, including recipes, a collection box, event posters, a tablecloth, bunting, balloons and games for the event.

In 2019, Coffee Mornings all over the world raised £27.5 million for Macmillan Cancer Research.


Events can be a really good way to bring people together to make a difference. Check out some change-makers who have used events to make an amazing difference to the world:

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